Welcome to the Alternate Format website. You can use this website to:

• Create a new request
• View my requests
• Download my files

Please select an option from the menu above to get started. You will be asked to sign in using your myGav account.

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You must read the following Alternate Format Procedures before completing your request(s).

• Eligibility for this service is determined by the Accessible Education Center LD Specialists, Counselors, or Director and is based in part on the professional documentation provided by the student.
• Alternate media must be requested each semester as needed.  Students requesting materials in alternate formats must own a physical or electronic copy of the textbook or other course material or obtain said materials before the alternate media will be distributed. There is no guarantee of providing an alternate media format if the student will not let us remove the bookbinding, so we can scan the textbook. If you rent or sell your book back to the bookstore, you must return or delete the alternate media.
• Requests for materials in alternate format will be considered on a case-by-case basis.  Once a request is made, preference will be given to the format specified by the student.  However, the recommendation of AEC professionals will be used in determining the specific alternate format for each academic request.
• Alternate format requests must be submitted as soon as the student learns of the need; late requests will be honored provided that the student making the request understands that the High Tech Center staff will set the timeline for the completion of the work accordingly.
• Turn-a-round times for alternate format requests are determined on a case-by-case basis.  Upon review of material to be formatted and converted, the High Tech Center staff will notify the student of the projected completion date.  AEC will make every effort to complete the request in a timely manner.
• The student will not copy or reproduce any material provided by the AEC, nor allow anyone else to do so.  Misuse of this material may result in disciplinary action by Gavilan College.
• Students will be provided with one alternate format copy for each material required for academic use.  This media is copyrighted and may not be reproduced or distributed in a format other than a specialized format exclusively for use by blind or other persons with disabilities.  Any further reproduction or distribution in a format other than a specialized format is an infringement.

• A copy of the receipt is required by copyright law to receive your alternate format. This receipt indicates that the textbook was purchased or rented. If the student fails to provide a receipt of the textbook, AEC will not distribute the alternate format.

•  Student questions regarding alternate format should be addressed directly to the High Tech Center staff at htcstaff@gavilan.edu or 408-848-4788.